Data Policy

Who this applies to Our approach to data Data we handle Storage & security Data in automation builds Your responsibilities Retention & deletion Questions or concerns

Data Policy

Last updated: 29 March 2025

At Human Thinking AI, we take data seriously — whether it's yours, your clients', or data handled by the systems we build.This policy outlines how we handle data within our business and the systems we deploy for clients.

Who this applies to

This policy applies to:

Visitors to our website
Individuals who contact us or submit information
Clients who work with us
Any data processed by AI systems we help build or integrate

Our approach to data

We believe in minimal, purposeful, and secure data use. That means:

We only collect data when we have a clear reason to
We only keep data for as long as it’s needed
We ensure data is stored securely and responsibly
We do not sell, rent, or share data with any third party unless required by law

DATA YOU GIVE

DATA
WE COLLECT

ACTION

You request a demo of Bearer

We call you

You use Bearer

You receive emails from us

You chat with us for customer support

You opt-in to marketing messages

Data we handle

We may handle or process the following types of data:

For our business:

Contact details (name, email, company, job title)
Messages or form submissions
Analytics data (via tools like Google Analytics or Plausible)

For client projects:

Workflow data
Process documentation
CRM or marketing data (when integrated by us)
Internal communications or ops information (used in automation builds)

We do not store your clients’ data permanently unless required for testing — and only with your consent.

Storage & security

We store data in secure platforms that are GDPR-compliant and offer industry-standard security, including:

Encrypted platforms (Google Workspace, Notion, Slack, Airtable, etc.)
Password-protected cloud storage
Reputable no-code and low-code systems (e.g. Relevance AI, Zapier, Make)

We never store passwords or sensitive customer data unless explicitly required and agreed upon in writing.

Data in automation builds

When we build systems for you, we:

Only access the data we need
Use secure APIs and authenticated tools
Provide transparency into what’s processed and where
Leave you in control of your own platforms

If an AI system processes personal or sensitive data, we’ll work with you to ensure compliance with applicable laws (like GDPR or UK Data Protection Act).

Your responsibilities

If you’re our client, you remain the Data Controller for any systems we help build and responsible for how data is ultimately used within your business.We’ll advise and support you on best practice, but we don’t assume liability for how your business uses the tools we create.

Retention & deletion

We keep data only for as long as needed to deliver services or maintain business records
You can request deletion of your data at any time by emailing henry@humanthinking-ai.com
For client work, we delete any staging or access data once a project is complete

Questions or concerns

For anything related to data, just reach out:
henry@humanthinking-ai.comWe’re not here to bury things in legalese. If something’s unclear, we’ll talk like humans.